Accessing Material at the Rockefeller Archive Center
I understand that I am given access to the archival collections at the Rockefeller Archive Center (RAC) on condition that I will not identify, either in my research notes or in publication or recording, any information documented in the records or papers of a confidential personal nature.
Confidential personal material commonly found in RAC collections includes but is not limited to: Social Security numbers, ITIN numbers, passport information, driver's licenses, military identification cards, bank account numbers and account statements, credit card numbers, biometric records, medical records and associated medical information less than 50 years from the decease date of an individual (in accordance with Federal HIPAA privacy rules), personnel records including individual salary and benefits information, the individual names of reviewers of grant proposals and job applicants, and student records, academic grades and transcripts.
In accordance with federal statutes and regulations, archival institutions may permit researcher access to medical records older than 50 years from the decease date of an individual. The RAC grants such access in accordance with the terms of scholarly use for a given collection.
The purpose of this agreement is to ensure the personal privacy of the individuals whose activities are documented by the archives. I accept this condition and the purpose for which it is created.
View our complete Reading Room Policy
View our Camera Use Policy
Institute of International Education (IIE) Records
If accessing the records of the Institute of International Education (IIE), I agree that I will not take notes, make photographs or photocopies, capture images or representations, distribute, publish, or use in my research any of the following information contained in the records: personally identifying information or sensitive financial, medical, or educational information, including but not limited to, Social Security number, ITIN number, passport, credit card number, driver's licenses, military identification, and biometric records. I further acknowledge and agree that the above restrictions on notetaking, copying, image capture, use, and publication applies to any and all medical information contained in IIE records, regardless of date created. I agree to indemnify the RAC and IIE in connection with my use and utilization of the records, and I acknowledge that I assume all risk that the Records may infringe upon any intellectual property rights of third parties.
Journal of General Physiology Records
If accessing the records of the Journal of General Physiology, I agree that I will not take notes on or divulge the names of any reviewers consulted by the Journal of General Physiology.
The Medical Letter Records
If accessing the records of The Medical Letter, I agree that I will not take notes on or divulge the names of any reviewers consulted by The Medical Letter.
Paul Ehrlich Collections
If accessing the Paul Ehrlich Collections, I understand that I am given access to these records on the condition that I will not request duplicates of more than 25 pages per calendar year. This restriction may be waived by the Head of Donor Relations and Collection Development, or a designee, by written request.
Population Council Records
If accessing the records of the Population Council, I understand that I am given access to these records on condition that I will not identify by name, either in my research notes or in publication or recording, the names of individuals who received or apparently received medical diagnoses and/or treatments, whose case(s), may be documented or mentioned by personal name in the Population Council records.
Woodrow Wilson National Fellowship Foundation Files
If accessing the Woodrow Wilson National Fellowship Foundation Files, I agree that this access is expressly conditioned upon my agreement not to make specific reference in written form to the file of a specific Fellow. I understand and agree that the data extracted from these files shall be for scholarly, non-commercial purposes only.
Under certain conditions specified in the United States copyright law, libraries and archives are authorized to furnish reproductions of documents and publications. One of the specified conditions is that the reproductions are not to be "used for any purpose other than private non-commercial study, scholarship, or research." I understand that if I make a request for, or later use, a reproduction for purposes in excess of "fair use," I may be liable for copyright infringement.
I also understand that the RAC reserves the right to refuse to fulfill a copying order, if, in its judgment, fulfillment of the order would involve (1) violation of copyright law, or (2) damage to the material.
View our complete Duplication Procedure and Fee Schedule Publishing Material
To the extent that it may do so legally, the RAC ordinarily will grant publication rights for scholarly purposes or other purposes permissible under United States copyright laws upon written request to the RAC by qualified applicants. Such written requests should include the proposed title of the publication, the collections to be cited, relevant publication information (the publisher of a book, journal title and volume number for articles, or the university and department for dissertations), and the expected date of publication.
Researchers who plan to publish their work are urged to make inquiry concerning possible restrictions before beginning their research.
If permission to publish is granted, I agree to cite the material according to the RAC's
preferred elements of citation. I understand that I am responsible for obtaining all necessary permissions, clearances or consents necessary to publish.
I have read, understand, and will abide by the terms of this agreement.