Accessing Material at the Rockefeller Archive Center
I understand that I am given access to the archival collections
at the Rockefeller Archive Center (RAC) on condition that I will
not identify, either in my research notes or in publication or
recording, any information documented in the records or papers of
a confidential personal nature.
Confidential personal material commonly found in RAC collections
includes but is not limited to: Social Security numbers, ITIN numbers,
passport information, driver's licenses, military identification cards,
bank account numbers and account statements, credit card numbers,
biometric records, medical records and associated medical information
less than 50 years from the decease date of an individual (in accordance
with Federal HIPAA privacy rules), personnel records including
individual salary and benefits information, the individual names
of reviewers of grant proposals and job applicants, and student
records, academic grades and transcripts.
In accordance with federal statutes and regulations, archival institutions
may permit researcher access to medical records older than 50 years
from the decease date of an individual. The RAC grants such access
in accordance with the terms of scholarly use for a given collection.
The purpose of this agreement is to ensure the personal privacy of
the individuals whose activities are documented by the archives.
I accept this condition and the purpose for which it is created.
View Access & Request Materials
View RAC Accessibility Statement
Institute of International Education (IIE) Records
If accessing the records of the Institute of International Education (IIE),
I agree that I will not take notes, make photographs or photocopies,
capture images or representations, distribute, publish, or use in
my research any of the following information contained in the records:
personally identifying information or sensitive financial, medical,
or educational information, including but not limited to, Social
Security number, ITIN number, passport, credit card number, driver's
licenses, military identification, and biometric records. I further
acknowledge and agree that the above restrictions on notetaking,
copying, image capture, use, and publication applies to any and
all medical information contained in IIE records, regardless of date
created. I agree to indemnify the RAC and IIE in connection with
my use and utilization of the records, and I acknowledge that I
assume all risk that the Records may infringe upon any intellectual
property rights of third parties.
Journal of General Physiology Records
If accessing the records of the Journal of General Physiology, I
agree that I will not take notes on or divulge the names of any
reviewers consulted by the Journal of General Physiology.
The Medical Letter Records
If accessing the records of The Medical Letter, I agree that I will
not take notes on or divulge the names of any reviewers consulted
by The Medical Letter.
Population Council Records
If accessing the records of the Population Council, I understand
that I am given access to these records on condition that I will
not identify by name, either in my research notes or in publication
or recording, the names of individuals who received or apparently
received medical diagnoses and/or treatments, whose case(s), may be
documented or mentioned by personal name in the Population Council
records.
Woodrow Wilson National Fellowship Foundation Files
If accessing the Woodrow Wilson National Fellowship Foundation Files,
I agree that this access is expressly conditioned upon my agreement
not to make specific reference in written form to the file of a specific
Fellow. I understand and agree that the data extracted from these
files shall be for scholarly, non-commercial purposes only.
Requesting Copies
Under certain conditions specified in the United States copyright
law, libraries and archives are authorized to furnish reproductions
of documents and publications. One of the specified conditions is
that the reproductions are not to be "used for any purpose other
than private non-commercial study, scholarship, or research." I
understand that if I make a request for, or later use, a reproduction
for purposes in excess of "fair use," I may be liable for copyright
infringement.
I also understand that the RAC reserves the right to refuse to
fulfill a copying order, if, in its judgment, fulfillment of the
order would involve (1) violation of copyright law, or (2) damage
to the material.
Publishing Material
To the extent that it may do so legally, the RAC ordinarily will
grant publication rights for scholarly purposes or other purposes
permissible under United States copyright laws upon written request
to the RAC by qualified applicants. Such written requests should
include the proposed title of the publication, the collections to
be cited, relevant publication information (the publisher of a book,
journal title and volume number for articles, or the university and
department for dissertations), and the expected date of publication.
Researchers who plan to publish their work are urged to make inquiry
concerning possible restrictions before beginning their research.
If permission to publish is granted, I agree to cite the material
according to the RAC's preferred elements of citation. I understand
that I am responsible for obtaining all necessary permissions,
clearances or consents necessary to publish.
RACcess.rockarch.org